Transform Facilities Management with Sage Intacct
Smart, scalable finance software designed for today’s facilities leaders- Gain a clear view of costs by site, contract, or region
- Automate billing and project tracking
- Streamline compliance and reporting
- Make smarter decisions with real-time data
We love working with Facilities Management companies
Free Datasheet: Sage Intacct for Facilities Management
Common Challenges We Solve for Facilities Management
Revenue Leakage from Projects
Complex Bill-Back Processes
Managing bill-backs for subcontractors, shared services, or client-specific costs can quickly become messy and error-prone. Sage Intacct automates the Bill Back Process, ensuring costs are allocated to the right contract or customer. The result: faster, more accurate billing and improved client trust.
Manual and Inefficient AP/AR Processes
Managing bill-backs for subcontractors, shared services, or client-specific costs can quickly become messy and error-prone. Sage Intacct automates the Bill Back Process, ensuring costs are allocated to the right contract or customer. The result: faster, more accurate billing and improved client trust.
Limited Visibility Across Service Lines
Managing bill-backs for subcontractors, shared services, or client-specific costs can quickly become messy and error-prone. Sage Intacct automates the Bill Back Process, ensuring costs are allocated to the right contract or customer. The result: faster, more accurate billing and improved client trust.
Multi-Entity and Intercompany Complexity
Managing bill-backs for subcontractors, shared services, or client-specific costs can quickly become messy and error-prone. Sage Intacct automates the Bill Back Process, ensuring costs are allocated to the right contract or customer. The result: faster, more accurate billing and improved client trust.
Sage Intacct's powerful capabilities give your Facilities Management company instant on-demand information that will help you drive profitability and give you the ability to grow with automated finance and powerful reporting.
Types of Facilities Management Company
| Type of FM Company | FM Type | Description | Accounting Issues Sage Intacct Resolves |
|---|---|---|---|
| Soft FM | |||
| Cleaning Services Providers | Soft FM | Deliver regular and specialist cleaning to maintain hygiene, appearance, and compliance standards across sites. | Struggle with tracking labour costs vs contract value. Sage Intacct enables project-based costing, automated billing, and margin analysis. |
| Catering & Hospitality Contractors | Soft FM | Manage on-site catering, staff canteens, and hospitality services to support employee wellbeing and visitor experience. | Difficulty allocating stock and consumables to contracts. Intacct provides inventory control, expense allocation, and profitability reporting. |
| Security & Concierge Firms | Soft FM | Provide manned guarding, CCTV monitoring, access control, and reception services to keep people and assets safe. | High volume of staff scheduling and overtime. Intacct integrates workforce costs into financials, ensuring accurate client billing and payroll alignment. |
| Groundskeeping & Landscaping Companies | Soft FM | Maintain external environments, including gardens, green spaces, and car parks. | Seasonal revenue fluctuations. Intacct allows cash flow forecasting and contract profitability tracking across seasons. |
| Reception & Front-of-House Services | Soft FM | Handle visitor management, bookings, and reception duties. | Multi-location service contracts. Intacct automates intercompany allocations and provides multi-entity reporting. |
| Hard FM | |||
| HVAC Maintenance Providers | Hard FM | Service and repair heating, ventilation, and air conditioning systems. | Costs of parts vs labour often unclear. Intacct tracks costs at project/job level and automates service contract billing. |
| Electrical & Plumbing Contractors | Hard FM | Oversee electrical installations, repairs, and plumbing infrastructure. | Struggle with revenue recognition on long projects. Intacct supports project accounting and milestone-based revenue recognition. |
| Fire Safety & Compliance Specialists | Hard FM | Maintain alarms, extinguishers, and emergency systems. | Heavy compliance reporting. Intacct provides audit-ready compliance reports and contract-level financial insights. |
| Lift & Escalator Maintenance Companies | Hard FM | Maintain and repair vertical transport systems. | Planned vs reactive maintenance hard to cost. Intacct separates recurring contract revenue from ad-hoc work for accurate P&L visibility. |
| Building Fabric & Structural Maintenance Firms | Hard FM | Care for physical structure, from walls and roofs to flooring. | Project overruns impact margins. Intacct offers real-time project cost tracking and variance reporting. |
| Integrated & Total FM | |||
| Integrated FM Providers | Integrated FM | Deliver both hard and soft FM services under one contract. | Managing multiple service lines across contracts. Intacct provides consolidated reporting with drill-down by service type. |
| Total FM Outsourcing Companies | Total FM | Fully outsourced solution covering all FM services. | Complex multi-entity, multi-contract consolidation. Intacct automates consolidation, handles multi-currency, and provides real-time performance dashboards. |
With Sage Intacct, our managers can actually see the impact of their spending. We’ve gone from ordering 36 bottles of polish for a site with one table, to only buying what’s needed. It’s made them budget-focused and accountable.
Sage Intacct Modules for Facilities Management Companies
A cost-effective and quick deployment with a prebuilt industry template designed by our consultants based on feedback from our facilities management customers.
Facilities Management Demonstration
Why Facilities Management Companies Choose Sage Intacct
Built for Growth
With powerful reporting and open integration, Sage Intacct grows with you supporting multi-entity structures, international operations, and evolving compliance needs.
Automate Admin
Say goodbye to spreadsheets and manual processes. From purchase orders to billing, Sage Intacct helps you work smarter not harder.
See More, Do More
Drill into your numbers at any level whether it’s by client, property, team, or contract. Instantly spot where margins are tight or where resources are stretched.
Integrate Seamlessly
Sage Intacct works alongside the systems you already use. Whether it’s CAFM, workforce management, or job scheduling software like Cleanlink, SimPRO, Templa or Joblogic.
Facilities Management Companies Sage Intacct is ideal for...
Hard FM Providers
Sage Intacct is built for asset-heavy Hard FM providers who manage physical infrastructure like HVAC systems, lifts, fire alarms, and building maintenance. These businesses need tight control of budgets, accurate project costing, and compliance with safety regulations. With powerful asset tracking, maintenance scheduling, and cost control, Sage Intacct helps Hard FM providers extend asset lifecycles, reduce downtime, and maintain profitability.
Soft FM Providers
For labour-intensive Soft FM companies — managing cleaning, catering, reception, security, or groundskeeping — Sage Intacct provides visibility into costs, workforce allocation, and compliance. With advanced reporting and automation, it helps track high-volume transactions, meet service level agreements, and maintain profitability. Finance teams gain clear insights to keep services efficient, even at scale.
Integrated FM Providers
Integrated FM providers need to manage the full spectrum of facility services, often combining hard and soft FM under one contract. Sage Intacct provides a unified finance platform to streamline operations across service lines, balancing asset performance with workforce efficiency. By consolidating data, automating processes, and enabling profitability tracking, Intacct helps integrated FM providers manage complex operations with a single version of the truth.
Sage Intacct is ideal for specialist FM companies focused on areas like catering, cleaning, fire safety, or security. These businesses thrive on precision, consistency, and measurable value in niche services. Intacct supports customised workflows, KPI tracking, and compliance reporting, while giving finance teams the flexibility to expand into new service areas when opportunities arise.
Local Contractors
For local and regional FM contractors, often independent or family-run, Sage Intacct offers streamlined invoicing, cashflow insights, and compliance without unnecessary complexity. With user-friendly dashboards and real-time visibility, smaller teams can improve service delivery, strengthen client relationships, and manage cashflow effectively — all while keeping overheads low.
National or International Providers
Large FM providers operating across multiple regions or countries need a finance system that can handle complex, multi-entity operations. Sage Intacct consolidates financials across entities, manages multiple currencies, and ensures consistent reporting for multinational clients. With scalable, cloud-based functionality, Intacct supports growth, governance, and regulatory compliance for FM providers working on long-term, multi-site contracts worldwide.
Build your own interactive demo of Sage Intacct right now
Why choose itas as your Sage partner?
- We really know our stuff
- We take the hassle away with effective project management
- We help you get up and running quickly with training that delivers results
- We are good people to work with that genuinely care about your business
- We are just a phone call away with no automated queues
- We are big enough to deliver, but small enough to care
- We will ensure a smooth transition from your old platform to your new
