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Sage 50 Help: Is your Sage 50 Payroll Secure?

In Data Security, Sage 50by Sioned Roberts

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With the amount of personal information that is housed in Sage 50 Payroll, how secure do you think it should be? Do you consider your payroll secure?

The information that is stored within Sage 50 is sensitive. It is possible to secure data so that only users which are specified by you, can gain access. You can also restrict the users to certain areas of the software to make your employee data even more secure.

This article will give you a step by step walkthrough on how you can add security measures to your Sage 50 payroll, quickly and simply. If you would like any more information regarding the Sage 50 payroll, please do not hesitate to contact us.

Sage 50 Payroll Program Password

Firstly, we have the program password. This password would need to be entered before seeing the company selection and before the user would enter their password.

You can find this by clicking Tasks > Security > Change Program Password

If there was no previous password, please leave the ‘Old Password’ box empty

Sage 50 User Passwords

Each new user that has been set up has the option to set a user-specific password at the point of entry. After this, they can change the personal password by going to Tasks > Security > Change

The user which is selected will be the user you are logged in as

To amend another user’s password, go to Tasks > Security > Access Rights

From here, select the user and click ‘Edit’.

This will bring up a new window to amend the login name and password of the user

From here, select ‘OK’ and make sure the access rights screen gets saved!

*Please note that the Manager Users login name cannot be amended.

User Access Rights in Sage 50

From within Sage Payroll, the main user or any user that has access to the access rights function can amend the areas that each user has access to. This can be done by going to Tasks > Security > Access Rights

You can select each user on the left-hand side of the screen and customise the access to modules/functions that the user has within each area by using the ‘Allow Access to These Areas’ which can be found on the right-hand side of the window. Just simply select or deselect the tick boxes.

You can also amend which employee’s every user can access. You can do this by setting an access level on each user and on each employee. This access level can be for a user to access a specific access level or all levels up to a specific access level.

Another example of how you can restrict which employees a user can access is by selecting or deselecting the payment periods of the employees.

*Please note that any new users which have been set up will have an automatic access level of 0. However, if any new employees are set up as a Director, their access level is automatically set to 9, so these new users will not have access to them unless amendments are made.

*Please also note, that no restrictions can be made for the manager’s user apart from suppressing messaging and changing passwords.

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