Has Your Business Outgrown QuickBooks?


  • Lack of scalability
  • Little to no visibility
  • Time consuming, manual processes

Have you Outgrown QuickBooks?

Naturally, as businesses grow they eventually outgrow certain business processes and software solutions. You start to hit problems, have to find workarounds for challenges you face and it eventually leads to loss of time and money for your business.

It is very common for QuickBooks users to experience challenges around reports, integrations, budgeting, audit trail and project management. Quickbooks is designed for small to medium-sized businesses and as your business grows and becomes more complex you may start to hit these challenges.

5 Common Signs that you’ve outgrown QuickBooks

Xero Upgrade - Lack of visibility
Limited reporting capabilities
Canned reports can only get businesses so far in QuickBooks. Lack of dashboards and real-time visibility can force you down the path of making decisions based on outdated information. You should be striving for insights, not spending time trying to get out-of-date information out of your system.
Xero Upgrade - Manual processes
Manual data entry
Many QuickBooks users opt to manually integrate their systems (CSV dumps, rekeying, etc), which works when volumes are small. However, these workarounds can be a productivity killer, manually researching, re-entering, and verifying data that is already captured elsewhere is prone to errors and is a waste of time.
Xero upgrade - scalability issues
Scalability issues
Scalability is a classic sign of outgrowing QuickBooks, it all starts with slow response times when navigating the menu and lengthy delays as the system tries to keep up with the volumes of data. Unfortunately, some experience system crashes and worst-case scenario, loss of crucial data.
Xero upgrade - data integrity
Data integrity
Are you constantly having to check and reconcile because you do not trust your data? Do you worry that things have been changed without your knowledge? Perhaps you want to be able to track changes in your data and have validation on information entry, if so then it is time to think about what you need to keep control of your growing business.
Xero upgrade - data in spreadsheets
Over-reliance on spreadsheets
Many businesses naturally adopt more complex processes such as revenue recognition and multi-entity consolidation. Because QuickBooks does not provide the in-built capabilities to support these processes a lot of businesses turn to spreadsheets, dummy accounts, or creating additional journal entries. These workarounds can lead to lack of control and compliance, entry errors and incorrect or outdated data.
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Free eBook: Life After QuickBooks


Download our free eBook to learn what life after QuickBooks looks like. Within the eBook you will learn:

  • When is the right time to find a new solution?
  • What options should you consider?
  • What are the benefits of Cloud Accounting?
  • What are the hidden costs of waiting to upgrade from QuickBooks?

Important advanced functionality QuickBooks lacks

Revenue Recognition


Revenue recognition helps businesses gain an accurate overview of their financial position and can save you hours on manual journal entries. QuickBooks requires a third-party integration in order to have revenue recognition capabilities. Other software, such a Sage Intacct has this functionality straight out of the box.

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Multi-Entity & Global Consolidation


QuickBooks multi-currency functionality promotes a ‘single ledger’ approach. It lacks the ability to view and manage multiple entities on one interface, making it extremely difficult for users that have entities in foreign countries and need global consolidation.

Sage Intacct allows users to view and consolidate data from multiple locations, whilst also providing a shared chart of accounts across multiple-entities.


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Custom Reports


QuickBooks lacks powerful, templated reports that are easy to use and customise with limited drill-down functionality.

Sage Intacct boasts its powerful reporting functionality. It gives you the ability to turn data into insight by allowing you to slice and dice the details that you need, dive deeper into analysis using custom reports, dashboards, and visualisations, analyse real-time business performance by drivers, and out of the box dimensional reporting across 10 pre-defined dimensions.


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Salesforce Integration


QuickBooks lacks an out-of-the-box integration with Salesforce. Instead, relying heavily on third-party input.

Sage Intacct has a full, out-of-the-box, real-time integration with Salesforce; with powerful financial reporting, the ability to sync products and invoices across platforms, chatter integration, and Sage Intacct reports embedded within the Salesforce screens.


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Subscription Management


Subscription management cannot be achieved in QuickBooks without third-party integration.

Sage Intacct offers powerful subscription management functionality out of the box. With streamlined contract and subscription billing lifecycles, automated pricing and billing models, and the ability to integrate your billing with automated revenue recognition.


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Sage Intacct is a Powerful and Successful Cloud Accounting Solution


Boasting the highest customer satisfaction rating in its industry on G2, Sage Intacct helps your business unlock its full potential. Built on powerful core financials, Sage Intacct customers achieve on average, 250% ROI and an extra 65% productivity boost for the finance teams, with the software paying for itself within 6 months on average. Sage Intacct is a flexible platform, allowing you to easily adapt the system to the way your business works and also integrate with other Cloud-based solutions such a Salesforce.

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Sage Intacct wins Big Innovation award 2021

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Problems Sage Intacct Solves

Improved Month End Close
Sage Intacct automates the tiresome and repetitive finance processes so you don't have to do them anymore, frequently allowing businesses to achieve a reduction in close time by up to 79%, allowing you to get on with the more important analytics.

Manage Multiple Companies with Ease
Sage Intacct's powerful multi-entity, multi legislative and multi-currency capabilities give forward-thinking financial leaders the tools they need to build an agile and scalable finance function. Reduce errors, improve visibility and wave goodbye to manual processes with Sage Intacct.

Gain Insights with Real-time Reporting
Sage Intacct helps you get instant and accurate reporting that is never out of date, allowing you to gain real-time visibility across your entire organisation with easy-to-use reporting and dashboard capabilities that help you to produce powerful insights to aid with decision making.

Accelerate your Purchasing
Sage Intacct can help you streamline your entire purchasing process from request through to payment with instant visibility through dashboards, integrated OCR technologies, spend instant tool and automation.

Migrating from QuickBooks to Sage


The migration path from QuickBooks to Sage is a very common and easy migration process. Past QuickBooks customers realise eventually that it is hard for businesses to scale up on Quickbooks, businesses need an accounting solution that grows and scales with their business.

If you find that your consolidation requires manual effort or you have limited financial reporting capabilities, it may be time for you to look for a powerful accounting solution like Sage Intacct. In 2020 Sage Intacct was the undisputed leader in customer satisfaction on G2 Crowd boasting advanced functionality, intuitive dashboards, powerful reporting, an advanced Salesforce Integration, and the ability to automate complex processes. Learn more about Sage Intacct.

Vets Pets made the decision to move away from QuickBooks due to its lack of multi-entity consolidation and the customised reporting functionality that they needed. After making the switch to Sage Intacct they achieved the following results:

Improved decision-making with reporting insights

Reduced monthly close from up to 23 days to 6 - 7 days

Eliminated 100 hours of manual accounting each month

Gained scalability amid rapid business growth
Our move to Sage Intacct has given us the ability to scale our growth without adding people. Sage Intacct has helped the accounting department modernize so we’re not just number-crunchers — we’re really helping drive profitability improvements and adding more value to the business.
Blair Myers, Controller, Vets Pets
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Watch an on-demand demo of Sage Intacct

Grab a coffee and take a look at our on-demand Sage Intacct demo. This demo is 25 minutes long and will give you an overview of the features of Sage Intacct and how it can benefit your business. Just fill out the form below to start watching.

Why choose itas as your Sage Intacct partner?


At itas, we believe in working in partnership with you to deliver the perfect solution that you want and need for your business. As a multi-award winning Sage Partner, our approach is to help you maximise technology to transform the way you work.

  • We really know our stuff
  • We take the hassle away with effective project management
  • We help you get up and running quickly with training that delivers results
  • We are good people to work with that genuinely care about your business
  • We are just a phone call away with no automated queues
  • We are big enough to deliver, but small enough to care
  • We will ensure a smooth transition from your old platform to your new

The change to any new platform is a journey, and we will be on that journey with you, every step of the way.