Sage 200 BOMs: Breaking Down the Differences in Standard and Professional

In Business Management Software, Sage 200 by Alex Godfrey

Reading Time: 4 minutes

In this article, we will be discussing the differences between the Bill of Materials in Sage 200 Standard and Professional and how their different approaches to BOMs will best suit your business.

To begin with, let’s use a simple illustration: we’re manufacturing a bike with few components; Sage 200 Standard can easily compile these into a simple BOM item. But what if the creation of the bike changes over time; there are version numbers in Professional used to indicate what iteration of the build is currently being used.

These are some simple examples of what BOMs are capable of, let’s expand on these differences and where they might best fit into your process.

BOMs

At its core BOMs are a very useful way to record the creation of built stock items, the costing involved – in many cases extending to more than just its component parts, and then posting those transactions to your financial solution.

BOMs in Sage 200 Standard and Pro start off life in the same way: Through Stock Control. Your final build, components, and sub-assemblies are all created as a stock item. The process then diverges for each program:

Sage 200 Standard

BOMs are allocated using the Stock Records where you have the specific sections to enter, amend, and delete. Once the BOM has been created on the Stock List you compile its associated parts in Enter New Bill of Materials, providing the stock items, the sequence in which they are built, and the quantity required.

Our bike, for example, may need 1 frame, 2 wheels, 2 pedals, a chain, a handlebar, and a seat, to be built in that order. Each of these items will exist in your stock list, you are essentially allocating them to a BOM – the bike.

Sage 200 Standard will then allow you to Check Bill of Materials – a process that allows you to build a BOM without allocating stock and does so through search criteria you select yourself.

The program checks if your current records show stock that would allow the bike to be made. If not, you can create a Purchase Order. If so, you can create a Sales Order.

The BOM can then be displayed in both an Imploded and Exploded view, detailing how much or how little of the build you wish to print.

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Sage 200 Professional

BOMs are allocated in their own module rather than as part of Stock Control in Sage 200 Professional. As a result, the level of detail afforded for entry is much greater. The same as Sage 200 Standard you can add each component, provide the sequence, and designate quantity. But now you can add version numbers as the build changes over time, you can include operations and their costing, and you can attach technical drawings, images, files, and folders.

Our bike still needs 1 frame, 2 wheels, 2 pedals, a chain, a handlebar, and a seat. But you can now indicate what the manufacturing costs were for each item, what labour went into it, improvements that were made to the build sequence, and so much more.

This extends to the Trial Kitting. You can test Labour, Machines, Tooling, and Subcontracting along with the build itself.

BOMs can be grouped, put On Hold en masse, Maximum Builds can be calculated, allocations made to stock, sales orders created, and purchase orders raised for any shortages, with all of this supplemented by a broad range of reports. A simple fact of life: mistakes happen. Reverse Build your BOM to disclose if there was a manufacturing defect or an incorrect component used during the build.

Main Differences

How do the two solutions compare:

Standard:

  • BOMs are contained within Stock Records as opposed to their own module.
  • Reduced costing; labour, machine, tooling, and subcontracting only in Professional.
  • Check Bill of Materials not as comprehensive as Trial Kitting.
  • Traceability of stock not available in Standard
  • Three reports are available:
    • Component Usage
    • BOM Components
    • BOM Build

Professional:

  • Build versions available in Professional.
  • Calculating maximum builds and disclosing reverse builds available in Professional.
  • Trial Kitting takes what Check Bill ff Materials performs, and adds labour, machine, etc. costing.
  • Reverse Build available for defects etc.
  • Traceability of stock available in Professional.
  • Greater reporting options in Professional:
    • Where Used
    • Costing History breakdown.
    • Traceability reports.

Business Preferences

Some examples of businesses that will see advantages of either solution:

  • Wholesale businesses may only need the creation of pallets containing various stock items for delivery to customers. No need for version numbers, tooling, or subcontract work. Just a record of whether these can be gathered, combined, and sent. Sage 200 Standard would best suit this business.
  • Manufacturing businesses will certainly see the advantages in the level of detail Professional can offer. From constructing subassemblies comprised of nuts and bolts to whole-built components made up of other BOMs and having an entire pathway as to how every component is formed and worked. This is then bolstered by an array of reports.

Conclusion

Thank you for reading this blog, I hope you have found it informative. Please reach out to us to help you clarify any information you require and let us assist in selecting the solution best suited to you and your business!

Figuring out the right accounting software for your business can be tough, particularly when there are a few options. It is so important to ensure you are using the right software, it can be the difference between gaining good productivity and visibility across your business. We recommend taking our Which Sage Product is Right For You quiz!

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