Businesses have unique information that they want to record and report on. With analysis codes, you can capture additional information and add custom fields so you can report and examine specific areas of your business. Analysis Codes provide you with additional ways to sort and report on your Sage 200c data. You can produce reports using the analysis codes as reporting criteria. You can also filter data in your workspaces using analysis codes.
What are Analysis Codes?
Analysis codes provide an additional way of grouping and reporting on accounts. You can use analysis codes to monitor your
- Customer Accounts
- Supplier Accounts
- Stock Items
- Stock Transactions
- BOM records
- Sales and Purchase order documents
An analysis code has two parts;
The analysis code is the type of analysis you want to use. For example, if you want a breakdown of your sales by region, you can create a code of Region.
This is where you specify how you want to analyse the data. For example, if you created an analysis code of Region, the values could be South East, South West etc. By default, the Analysis Codes are named 1-5, e.g. Analysis Code 1. You can change the name of the analysis codes.
How to set up Analysis Codes
Analysis Codes are set up in the Accounting System Manager first. Go to Accounting System Manager > Settings > Maintain Analysis Codes. We do have a handy guide on setting up Analysis Codes, complete with step by step instructions and screenshots. Please follow this link to sign up for access to our guides.
Reason to Upgrade?
In the Sage 200c 2017 Professional release, nominal analysis has changed. Following customer feedback, Sage has added the ability to store analysis codes on each nominal record to allow for greater depth of analysis. Reporting vastly improves, given that nominal is the core area of the product.
Some of the new features include additional criteria on reports and enquiries, also having the ability to import nominal accounts to make processing faster.
So, what is Transaction Analysis Codes?
The transaction analysis codes offer another level of analysis in addition to those already available such as the type of transaction, cost centre or department. Transaction analysis codes offer the following key benefits:
- They are well suited for short term transaction analysis needs, for example, if you want to track transactions that have arisen from a particular marketing campaign.
- You can add new analysis codes whenever they are needed and easily remove the codes when the analysis is no longer necessary. This prevents lists of unused redundant analysis descriptions remaining.
Transaction analysis codes can be added to the following transactions:
|Module||Where Analysis Codes are Applied|
|Nominal Ledger||Journal Entry
Nominal Vatable Receipt
Previous Year Journal Entry
Free Text Invoice
Free Text Credit Note
Batch Credit Note
Batch Credit Note
Reporting on Analysis Codes
There are a number of ways in which you can view, manipulate and extract information from Sage 200c. As well as printed reports, Sage 200c offers other features which can all be used to sort, filter and find information. You can use
- Enquiry Screens
- Excel Reporting
Reports are the most common way to extract information about your business. Sage has a number of default reports you can use to review many aspects of a business. Users can also customize any of the reports to suit the business needs. Using Report Designer, you can open an existing report, amend it and then save it as a custom report. At itas, we offer Report Designer training, click here for more information.
The enquiry screens help you to interrogate your data and find information about individual accounts and their transactions. For example, customer enquiries can be found in Customers > Customer Enquiries
List Views are a simple way of displaying the information stored for each module. You can use lists to find and analyse information, open related windows, perform actions on the items, and generate reports.
Summaries provide you with a visual overview of areas of the business and help you assess your business performance quickly, you can select summaries from the Summaries option in the Navigation Area Menu view, or from within the Workspaces option.
Workspaces provide an alternative to enquiry screens to view and analyse the information stored across Sage 200c, you can select workspaces from the Enquiries section of the relevant section of the menu or from the Workspaces section.
Excel reports enable you to extract, view and analyse information from your system. Sage already has provided a number of excel reports within the system and others are available to buy.
I hope this blog has given you more insight on using Analysis Codes, if you would like to give any feedback or any ideas on any future blogs please contact us.