Part One: The Most Underused Features of Sage Intacct

In Process Improvement, Sage Intacct by Philippa

Reading Time: 5 minutes

As we all know by now, Sage Intacct is a continuously enhanced platform, which automatically updates on all the new enhancements and advances from the Release Rollouts each quarter!

But, are you making the most of all of the existing features included in your core package, which are ready and waiting for you to use now?

In this blog, I’m going to go through some of the most ‘underused’ features (in my opinion!), so hopefully you can learn a thing or two and make your business processes that bit easier.

1. Transactional Allocations

Transaction allocations provide a way to save standard allocation combinations that are routinely used during transaction entry. You can define an allocation transaction to distribute amounts across multiple dimensions—such as departments, locations, projects, or classes—automatically. You can allocate a percentage, an exact (absolute) value, or a fixed amount with over/under logic.

For example, you can create a transaction allocation that distributes costs such as occupancy across several departments. Select that allocation when you enter the expense line. The amount of that expense is then automatically distributed across the appropriate departments:

Read more on how to enable Transactional Allocations here

2. Recurring Invoices / Journals

Recurring invoices are invoices that repeat, with different periods and durations. The system respects non-standard recurring transaction schedules that generate and post transactions based on the company’s defined month-end.

Recurring invoices are available on Accounts Payable, Purchasing, Accounts Receivable, and Order Entry. They can be found just under where you would add a standard invoice.

 

It will appear like a normal invoice but have an additional tab where you can go and add the schedule details.

If you think you can make use of these for invoices that stay the same each month such as rent, rates, utilities or direct debit customers/suppliers then save yourself time and set some of these up.

This feature is also applied to journals so you can set up some recurring journals and includes an automatic reversal, it will even send an email to let you know it’s been done.

3. Checklists

Most organizations have nonfinancial processes they need to complete for various things, such as a Month-End, a yearly close, or activities around complying with regulatory agencies. Auditors who are tracking these high-level activities will often pass around a spreadsheet from the team, which has little to no, real-time visibility as to where the process is up to.

Sage Intacct offers a solution for this, in the form of ‘Checklists’. A Checklist that you can use to assign tasks, see clear responsibilities within the team, and understand the progress of both your own tasks and your team members. Sage Intacct Checklists allow you to manage processes consistently across your organisation, helping to improve the efficiency of the overall task.

Create as many checklists as you need, with corresponding assignments that can be assigned to any user in Intacct. Categorise your checklists and assignments for ease of use, and give each checklist and assignment a status so everyone is on the same page.

We have already held a recent webinar on Sage Intacct Checklists, you can watch here.

4. Collaborate

Intacct Collaborate speeds up your internal communications, so that things like sharing information and keeping up with the latest developments on a particular project happen in real-time, on the actual records.

This means you’re not switching between Intacct, Salesforce, and email to round up all relevant information. Intacct Collaborate creates one space where everyone can stay on the same page. And because Intacct Collaborate allows real-time conversations, you save time when you need to handle things like exceptions, missing documents, or the need for clarifications.

Intacct Collaborate also extends Salesforce Chatter into your Sage Intacct company, so for example, if you were to add a note on an account in salesforce using ‘Chatter’, this will flow through to the same account in Intacct using ‘Collaborate’, and vice versa.

To read more on Intacct collaborate and how you can set it up your own system click here.

5. Bank Feeds

Connect to your online bank or credit card account and download transactions directly into Sage Intacct for reconciliation.

This does need to be configured in your system, but once enabled, you are able to connect a feed with your bank accounts. You can choose from different countries and the bank accounts for that country. Additionally, if your bank is not currently showing on the list, we are able to request this to be added with Sage meaning that this feature may be available to you in the future.

Time after time we see companies getting a statement from a bank, inputting that into an excel spreadsheet, reconciling, and then working through this in Intacct.

Why not make that process 10 times slicker and easier by connecting your feed directly to Intacct and reconciling from there? Say bye-bye to spreadsheets, and bye-bye double entering!

With Sage Intacct, you can even say goodbye to manually reconciling by using Sage Intacct matching rules. Once set up, each time you refresh a bank feed, incoming transactions automatically match existing transactions within Intacct.

Conclusion

I could go on all day about Intacct and its useful features, these are just some of the ones which will help automate your processing and make life that little bit easier!

Obviously, all of these may not apply to you or be useful within your business, but if you do like the sound of any of these features and want to know more, then please feel free to drop the support team an email and we will be happy to get you up and running.

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