One of the greatest things about Sage 200 is the level of control it gives you.
An example of this would be the ability to validate transactions based on the date they are entered with, this is done using a pre-defined range based on the current date. This reduces the possibility of transactions being posted to incorrect dates.
To enable this feature go into Accounting System Manager –> Settings –> System Settings and select the second tab along the top Transaction Settings.
From here you will see that there are three options of transaction validation.
1.No transaction date validation.
This is the default when Sage is installed.
Options 2 and 3 are both enabled versions of the validation.
2. ‘Using Calendar based Validation’
By selecting this option, you are choosing to validate the transaction date plus or minus a set number of days.
3. ‘Accounting period based validation’
By setting this type of validation, it is possible to prevent transactions being entered that would date them in different financial years, periods that have been closed in the current year, or periods that haven’t yet been opened in the current financial year.
By being able to select the outcome based on period control, this offers great flexibility with regards to validation. For example, you may wish to accept transactions for any date within the current financial year, but prevent dates in previous or future financial years. You could accept transactions only for closed periods and previous financial years, but not for future periods or future financial years, which would be useful while going through the process of entering opening/ closing balances.
The Options available when enabling transaction validations are…
Normal – These can be posted without noticing a difference in the transaction entry screen.
Acceptable – This option highlights the date in Yellow to warn you of the date that you are entering.
Unacceptable- This option will highlight the Date in red and will not allow you to enter the transaction.