As November comes to an end and we welcome all things Christmas, it is time for some new features in Sage Financials (previously Sage Live). Available to install from December, this months upgrade is a pull upgrade*.
SEPA Improvements in Sage Financials
SEPA transactions in Sage Financials now has updated general templates which improves how you can post them. Some of the new features for the template include:
- In some banking software, issues were caused when blank tags were created in the XML – this is now no longer created in the XML
- To help reduce business costs, within the SEPA XML file you can now group supplier payments in one transaction per supplier
- The level of detail for supplier payments which appear on your bank statement will now be determined by the Batch Booking value, which is now easily set
- Users will be able to identify any SEPA direct debit transactions needed to be collected due to the new Payment Type field when posting purchase invoices. The field will live within the header and is optional, allowing you to name the type of transaction when creating it
Default Payment Types
Payment and receipt types can now be added to customer and supplier invoices. This will allow you to see how you intend to pay supplier invoices and also how you are expecting to receive money from customer invoices. A feature that will be beneficial for customers paying by SEPA Direct Debit due to payments being reliant on you requesting their money via the bank.
All new companies by default will have this feature available. For existing companies, you will need to install the latest template for your region from System > Templates in order to see this new feature. Please note this feature is not available in Australia, Canada, South Africa, and the USA.
Changes to dimension rules
Changes have been made to dimension rules to ensure that the default payment types are applied correctly to customer and supplier accounts. This is specifically applied to the behaviour when setting the Relationship Type.
Relationship Types will work as follows going forward:
Not Applicable – Journals and transactions tags are not filtered. The related dimension tag can be left blank. The dimension rule for Customer with a related dimension of Receipt Type must use this relationship type.
Optional – Journals and transactions tags are filtered. The tag can be left blank for the related dimension. The dimension rule for Sales Invoice Number with a related dimension of Customer must use this relationship type.
Mandatory – At lease one default tag must be set per company and always selected for related dimension. The available tags are filtered on journals and transactions.
Context Sensitive Help in Sage Financials
The Help Menu has changed to show the relevant help topic that relates to the area you are in within Sage Financials. The help topic stays on the screen until closed, allowing you to reference the help whilst you work in Sage Financials. If you move to a different area within Sage Financials the help topic stays the same until you refresh it, either by closing and reopening or clicking refresh.
This improvement is for UK companies only. The Balance Sheet is now presented in Assets – Liabilities = Equity Format.
Fixes in Sage Financials
- SEPA payments to suppliers – An address tag is no longer created in the SEPA file where no address data exists
- Sage Bank Feeds template for NPO orgs – More than one bank feed in a UK Non-Profits company can now be installed
- Cloning a locked ledger entry – All the locking tags are now removed from the final entry when trying to clone a locked ledger entry
- Trade Document shows in Classic View from Salesforce Sales App – In the Lightning view from the Salesforce Sales App, trade documents now show
- Ledger Account not retrieved by Recognition Journals – The details are retained in Recognition Journals within a Purchase invoice so you can now enter the ledger account
- Drill-down ledger analysis report – wrong values on the ledger item report – The drill-down report previously showed figures for a single period, rather than the cumulative total shown by the ledger analysis report. Both reports now show the same date ranges
While this is potentially a smaller release than we have become accustomed to for Sage Financials, we await the next with baited breath as we see the introduction of the brand new Bank Reconciliation process. This is will be a huge overhaul for a fundamental part of the system which should simplify and improve the process. But for now, enjoy the new features of the November release! As always, if you have any questions regarding the latest upgrade or Sage Financials reach out to one of our team who will be happy to help!
*Correct at time of publishing – subject to change.