Risks are everywhere you go, in whatever you do and whoever you are.
Like that moment in the film ‘JAWS‘ when they realised ‘we’re gonna need a bigger boat‘… risk identified! Unfortunately a little too late. JAWS had already made an appearance, a prime example of bad Risk Management!
So, what are they? How do they affect us?
The definition of Risk in the dictionary is ‘a situation involving exposure to danger’ OR ‘expose (someone or something valued) to danger, harm, or loss’. (Source: Oxford Dictionary)
In respect of a project, this could be loss of time, costings increased or danger of the project being unsuccessful or worse never finished!
So how do we control them with Risk Management?
Here at itas, we give guidance with our highly skilled Consultancy team, Support staff and Project Finance & Administration team; to assist companies to move from their existing Accounting system to Sage 200.
As part of this process, we produce a Project Initiation Document (PID). A PID provides clients, with a guide to refer to throughout the entire Project, and the milestones that need to be reached on set dates.
One vital part included in the PID is Risk Management. Risk Management is vital for such an important move for your Accounting system; stating the possible risks that could arise at each point of the transition of systems. We also explain the factors that impacts these risks and how they are managed when they materialise.
In a move from Sage 50 accounting system to a brand new Sage 200 accounting system, the risks that could occur range from simple time management, to the team not fully testing the system before the Go Live date.
A prime example of Project Risk Management within a Sage 50 to 200 transition
In this example, I will show you how risks can materialise and what can be done to prevent/control them.
That your team members will not be available in a timely fashion or not available for the time required.
Risks Prevention & Management
Your team members will schedule in time to their calendars to perform the tasks required for the Sage 200 system implementation.
Should the risk materialise – assess the effect on any part of the remaining project dates and deliverables. You will monitor the progress of the system implementation against the project plan and consider either additional consultancy input or delaying the start date of using Sage 200.
If this is not done, project milestones will not be hit and use of resource will be inefficient (cost & time frames).
The importance of Risk Management and we’ve have now bought a bigger boat…
So, we know risks are in abundance in whatever you do and whoever you are. Within a Project we can see from the examples given that risks can have a minor or major effect on a Projects time frame.
We also know prolonging a project finishing causes an increase of cost in both money, time and resource… something we all want to avoid!
This can tell us that Risk Management is a vital part to any type of Project. Keep on time, in budget and get completed. (Gower Handbook of Project Management – Rodney Turner – Routledge 2016)
No matter what industry you are in, risks need management. If you want to minimise them, or even completely prevent them from happening. As Jerome F. Lederer an American aviation-safety pioneer said…
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