Software Licencing Options for Sage 200


Sage 200 Extra On-premise

Perpetual License:

The Perpetual Licence is the most traditional licencing method, where you purchase the software outright, and the license is yours to keep. In addition to the upfront cost you will also need to pay annually for licencing and support. This requires the most upfront commitment out of any of the methods, but because users own the software and can control what environment it is deployed on, it offers the most control and the best ROI over 4-5 years.

Best suited for:
• If you are an established company
• Those who want to CAPEX software costs
• People that want to maximise ROI (Return on Investment)

Monthly Subscription:
Monthly Subscription allows you to “pay-as-they-go” or get “Software as a Service”. It combines the full flexibility of perpetual on premise licencing, with the low monthly cost of a hosted package. The payment for the software is monthly and includes support, the latest release of the software and licencing all in one single lump sum. Available in a 12 or 36 month commitment.

Best suited for:
• Those who have infrastructure but want to minimize the upfront commitment
• Budget monthly for your software
• If you want to increase/decrease users on a regular basis i.e. seasonally

Upfront Subscription:

This is the newest addition to Sage’s licencing strategy, which allows customers to “pay-as-they-go” but on an annual basis. Just like the monthly subscription option this includes software licencing, the latest releases and support in an annual payment. Available in a 12 or 36 month commitment

Best suited for:
• Those that want a good ROI but cannot afford perpetual
• If you have a short term injection of cash i.e. investment
• Those who want to review the number of users annually

Sage 200 Online

Online Monthly:

Also known as Software as a Service (SaaS), this licensing method has become a popular alternative over the last few years as the cloud has become more popular. With this option customers just pay a monthly fee for the modules they use and the data is hosted at Sage’s data centre. The low upfront costs, and lack of infrastructure requirements make it ideal for new start-up companies who require full ERP functionality.

The only real downsides to this option are that you do need a good internet connection and you don’t have quite as many integration options with third-party applications, due to the shared data environment. Available in a 12 and 36 month commitment.

New companies and startups
Sites with little or no customisation
Those trying to minimise costs in the short term

Online Upfront:

Just like the online monthly option this also includes both the infrastructure and the software costs and like the upfront subscription it also gives you a better ROI than online monthly. Available in a 12 or 36 month commitment.

If you have a short term injection of cash i.e. investment but want the convenience of a cloud based environment

User Licencing Options for Sage 200

There are several different options in user pricing:

Concurrent vs Named
Concurrent is when a specified number of users are allowed to be logged on at one time, named is where licences are assigned to individual users.

Concurrent licences are more expensive than named user licences.

Example:

Lets imagine you have 5 people in your company, Max, Jenny, James, Stewart and Rachel. If you have 3 concurrent users, any three of Max, Jenny, James, Stewart and Rachel would be able to log on at any one time.

Sage 200 Desktop User (concurrent)
A full (Desktop) user:
– Can access any of the ERP desktop modules and screens through the programme
– Does not automatically gain access to any of the Web user functionality
– N.B. any 3rd party apps that integrate to the smart client will consume a full (Desktop) user

Sage 200 Web User (Named)
A Web user gains access via a web browser to:
– WTE (providing the Project Accounting module is registered)
– POP authorisation (providing the Commercials module is registered)
– All data in workspaces (read-only & enquiries) including print spooler and running reports
– Add, edit, delete or change the status of memos when accessing workspaces via a web browser
– N.B. any 3rd party apps that integrate using Sage web services will consume a Web user

Sage 200 Suite User (concurrent)
– Gives you 1 concurrent desktop user and 1 concurrent Sage 200 CRM use

Sage 200 CRM User (Named)
– Access to the Sage CRM module and web based order screens
– Cannot access Sage 200 forms unless given a Sage 200 licence

Sage 200 CRM User (Concurrent)
– Access to the sage CRM module and web based order screens
– Cannot access sage 200 forms unless given a sage 200 licence